1.     The name of the society will be Hayle Allotment Society.

Aims and Objectives:

2.     To provide assistance and advice to all gardeners in Hayle.

3.     To be a forum for the promotion of gardening and sustainable food production.

4.     To represent the views of its members to other bodies as necessary and to cooperate with other bodies in the interests of the Society.

5.     To administer the provision of any communal services or schemes on behalf of members, such as seed purchase, communal machinery etc.

6.     To act as a mediator in any dispute or disagreement within its membership.

7.     To represent Council and other allotment holders in Hayle.

Equal Opportunities:

8.     No member or prospective member shall be discriminated against on the grounds of gender, ethnic origin, religious beliefs, age, marital status or sexual orientation or disability. Behaviour which is offensive, discriminatory or abusive will not be tolerated within the society and could result in cancellation of membership.

Membership:

9.     Membership will be open to anyone in Hayle subject to payment of the appropriate subscription.

10.                        Allotment holders need only pay one subscription per plot.

11.                        Subscriptions are due on the 1st March each year.

12.                        The level of the subscription for the coming year will be fixed at the AGM.

13.                        Membership will be deemed terminated if subscriptions have not been paid three months after they have become due, unless there are extenuating circumstances explained to and accepted by the Committee. It can also be terminated by resignation in writing.

14.                        Members on joining the Society will give permission for limited contact details to be held by Committee members in accordance with Data Protection laws. This information will not be disclosed to third parties without the relevant member’s consent.

Management:

15.                        The entire management of the Society shall be vested in a committee consisting of a chairperson, vice-chairperson, treasurer, secretary and any committee members as decided at the AGM.

16.                        Each member present at a meeting at which an issue is decided has one vote, and the motions will be carried by a majority of votes. The chairperson will have an additional deciding vote if the votes are tied. If an issue affects the Council run Lethlean Lane site only, only allotment holders on that site will have a vote on that issue.

17.                        The committee will keep minutes which will be posted on the Society’s website.

18.                        All cheques will have two signatories.

19.                        All monies, property and assets of the Society shall be vested for the time being by the committee in trust for the people of Hayle. Should the Society be dissolved, any remaining funds will be donated to another society benefiting Hayle or to a charity decided by a vote of the remaining members.

20.                        The Treasurer may make payments of expenses for the running of the Society (eg postage). All other payments will require prior approval by the Committee.

21.                        The Annual General Meeting of the Society shall be held in March upon a date and time to be fixed by the committee for the following purposes:

22.                        To receive a report, balance sheet and statement for the proceeding year and an estimate of income and expenditure for the current financial year.

23.                        To elect officers and committee and to appoint the honorary auditor for the ensuing year.

24.                        To decide on any resolution which may be duly submitted to the meeting.

25.                        Fourteen days at least before the Annual General Meeting  notice of this and the business to be transacted shall be posted around Hayle and on the Society website. Other ordinary meetings will be held as required with as much notice as possible. An Extraordinary General Meeting can be called by half of the current membership.

26.                        The financial year shall end on the last day of March in each year to which the accounts shall be balanced.

27.                        Alterations to the Constitution may be made by a resolution passed by at least half of the society members present at a meeting. The chairperson will have an additional deciding vote if the votes are tied.

28.                         The Hayle Allotment Society may manage other related clubs and societies subject to a majority vote of the society members present at a meeting. The management of such clubs and societies will normally be undertaken by an elected secretary and appointed subcommittee.

    As agreed by unanimous vote 20th October 2011